Email RSVPs
Last updated
Last updated
You're definitely going to want to remind the people who have RSVP'd about the event and possibly send them further details the week/day before your event.
Start by creating a filter to find all of the people who have RSVP'd to the event. To do this, go to the People section.
1. Click on the Filter button.
2. Click Add Criteria, and search for Events, then "Has rsvpd (specific event)," and select your event.
3. Click Save Filter As.... Give the filter a name like "Rally RSVPs." This filter will be used to find recipients when sending your email blast.
Next, you're going to want to create and schedule your email blast.
There are two places to create a new email:
Click on Communication to access your list of broadcasters. Click on the one you wish to use. Click the New Email Blast quick link beneath the name of the broadcaster.
Select the broadcaster you want to use to send the blast by going to Communication > [Select broadcaster]. Click on the Email tab and select New blast.
You'll be taken to the new blast page.
1. Enter a name (The slug will auto-populate based on the name, but you can change the slug if you like). Leave an optional short description or note in the “Description” text box.
2. If you are including links to your website in your blast, consider checking the provided checkbox. When checked, forms on your website will auto-populate with email information from the recipient’s profile. This could increase the number of people who complete the form, but could cause confusion if the email is forwarded to another recipient.
For example, you send an email blast with a link to your website's online petition. When Jane Doe opens your email and clicks on the link to sign the petition, the form will already have her email address field filled out. She only needs to type in her name and click "Sign petition" in order to take the action.
3. If you’d like to copy content from a drafted or sent mailing, you can use the Clone dropdown.
4. Click Create and edit email blast. You will be directed to the “Theme” section of your blast.
Under Theme you may choose from a selection of publicly available themes. Select a theme by hovering over the thumbnail image and clicking Use theme. This will save your selected theme and direct you to the “Content” section of your email.
You may return to the Theme section at any time to select a different theme. When you create a new email blast, keep in mind that the most recently used theme for the specific broadcaster will automatically be selected.
To enter content and images for your email blast, click the Content tab of your blast.
1. The default sender of your blast is the name of your broadcaster. Change the sender by entering a new name in the “From” field.
2. Enter a subject line for your email in the “Subject” field.
3. Enter content for the body of your email. You can upload image files by clicking + Add > Image.
When you click Save content, the preview will refresh and update with your changes.
📌 Note: that you can preview it in regular email format and mobile device format by clicking the corresponding buttons.
Select recipients for your blast.
1. Select recipients using the filter you created above. So, select the Filter radio button.
2. Select the filter you saved from the "filtered by" dropdown menu.
3. Scroll to the bottom of the page and click Save and review. This will direct you to the Review and send section of your email blast.
Under the Review and Send tab you'll find a final preview of your email as well as the ability to send immediately or schedule the email to go out later.
To schedule your email, click the Schedule button.
A pop-up box will appear. Select a date and time. The delivery must be scheduled at least one hour in the future. Click Schedule to confirm.
If you need to adjust the time later, you can click on the grey time/date box to adjust the scheduled time. Enter a new date or time and click Schedule to save your changes.
Click Unschedule to cancel your blast. You will be asked via pop-up to confirm that you'd like to unschedule the email, click Yes. View all scheduled emails by going to [Broadcaster] > Email > Scheduled.
